AP & AR Analyst

Role Title: Accounts Payable & Accounts Receivable Analyst

Department: Treasury, Capital & Investments

Team: Accounts Payable & Expenses

Location: London

Type: Fixed Term, Full Time, Hybrid Working

Reporting To: Accounts Payable & Expense Manager

About the role:The Accounts Payable (AP) team is tasked with ensuring the accurate and timely processing of all operational expenses across the various LSM legal entities. In response to the growing demands of the business, the newly established Accounts Receivable (AR) role within the Accounts Payable (AP) team has been created to facilitate the management of intercompany relationships and streamline this process effectively.

About the department & team:

Finance in Liberty International Insurance (LII) consists of circa 100 FTE and has a number of key roles:

• To partner the business to enhance decision making with a focus on strategy, planning, analysis and reporting.  Support is provided both to the three management ‘Pillars’ - Specialty, Commercial and Reinsurance - and also to the supporting functions within LII

• To ensure that all external financial reporting requirements (statutory, regulatory, tax, capital etc) are fulfilled.  LII consists of a Lloyd’s Syndicate, a UK insurance company with European branches, a number of small service companies and a portion of a US balance sheet

• To report to our US Parent on standard monthly requirements and ad-hoc requests on both a pillar and a legal basis

• To ensure superior management of our investments, cash and all financial risks

• To give finance operations support to the business and finance

Key responsibilities:

1. Creation of invoices for GTS legal fees

   • Raise, enter, and process all Accounts Receivable (AR) invoices into SAP, ensuring the accurate assignment of GL code and cost centres. Liaise with the business as necessary to obtain relevant information.

2. GTS legal fee receipts

   • Confirm the receipt of legal and break fees into LSM operational bank accounts, ensuring compliance with strict SLA timeframes.

3. Credit control support

   • Collaborate with brokers, underwriters, and LSM branches regarding overdue invoices, issuing Credit Control letters as appropriate.

4. Reconciliations

   • Prepare detailed monthly reconciliations for Intercompany Accounts and Legal Fees, including matching legal fee invoices issued to recoveries and clearing them in SAP.

   • Produce monthly aged debt reports related to legal fees, ensuring timely submission within month-end reporting deadlines.

5. Accounts payable support for LSM GTS team

   • Raise and process invoices in Concur, monitoring them through to payment to ensure timely disbursement to suppliers.

   • Provide payment status reports to relevant stakeholders.

• Enter legal fee payment updates into Salesforce.

• Update Decision Focus monthly and quarterly with GTS legal fee data for review by the Tax Team.

1. Corporate card management

   • Processing of new CC application requests ensuring all necessary acceptance criteria is met

   • Monthly reconciliation of unsubmitted CC transactions within the expense system (Concur), chasing up O/S transactions and blocking cards as necessary.

   • Key contact for all cardholder queries - fraud concerns, lost/stolen cards, expense queries.

   • Cancellation of corporate cards for departing employees.

2. Monthly expense reporting

   • Download and analyse expense data from Concur/SAP and distribute to teams within LII.

3. Intercompany invoices

   • Process the monthly UK recharge invoices for Australia in SAP and coordinate quarterly payments.

4. Creation of Spanish allocation invoices

   • Produce monthly invoices for the Spanish branch utilizing the allocations spreadsheet provided by the Tax Team.

5. Ad-hoc duties

   • Covering the creation of new suppliers and approving expenses when colleagues are on leave.

   • Facilitate treasury payment approvals as required.

The successful candidate will have the following areas of competence:

• Proven experience using SAP & Concur.

• Solid working knowledge of Microsoft Word, Excel, Power Point and Outlook.

• A good knowledge & understanding of an Accounts Receivable (AR) function with proven experience.

• Strong communication and influencing skills.

• Ability to problem solve.

• Ability to independently manage and multitask workload.

• Ability to prioritise and deliver within defined timeframes.

• Good organisation skills.

• Strong focus on quality, efficiency and best in class customer service

• Attention to detail and accuracy.

About Liberty Specialty Markets (LSM):

Liberty Specialty Markets is part of Global Risk Solutions and the broader Liberty Mutual Insurance Group, which is a leading global insurer. We offer a breadth of world-class insurance and reinsurance services to brokers and insureds in all major markets.

Our people are key to our success. That is why "Put People First" is one of the five Liberty values which unite us as a global organisation. We bring this to life for our colleagues through:

• Offering a vibrant and inclusive environment and committing to their career development.

• Promoting diversity, equity, and inclusion (DEI). Our Inclusion Matters framework and employee-led networks strengthen the diversity of our workforce and our inclusive environment.

• Reinforcing that collaborating together to share our unique perspectives help us make better decisions, deliver innovative solutions and pursue our ambitious goals.

• A supportive culture, which includes promoting a healthy work-life balance and working flexibly.

For more information, please follow the links below:

https://www.libertyspecialtymarkets.com/gb-en/careers/working-for-us

https://www.libertyspecialtymarkets.com/gb-en/careers/diversity-inclusion-wellbeing/diversity-and-inclusion