Hybrid Working: 2 days in the office, 3 days from home
The Team
The Guildford Accounts Payable team is comprised of 16 Accounts
Payable Clerks, 2 Senior Accounts Payable Clerks, and 1 Supervisor.
Payments
The Accounts Payable Clerk will be responsible for managing the
company's accounts payable processes, ensuring accurate and timely
processing of invoices, and maintaining strong relationships with
vendors and internal stakeholders. The ideal candidate will have a
keen eye for detail, excellent organizational skills, and the ability
to work effectively in a fast-paced environment.
Key Responsibilities
Process and manage incoming invoices using Chrome River, ensuring
accuracy and compliance with the firm's policies.
Maintain accurate records of all accounts payable transactions and
ensure proper documentation is in place.
Respond to tickets raised by vendors and internal stakeholders
regarding invoice statuses, payment issues, and other related
queries via ServiceNow.
Collaborate with team members to ensure compliance with financial
policies and procedures.
Provide support for audits and assist with any inquiries related
to accounts payable.
Review and prioritize payment requests based on due dates and
available cash flow, ensuring that critical payments are made promptly.
Manage the processing of daily and weekly payments using our 3E
database, ensuring accurate uploads to NatWest or RBS Bankline.
Adjust and post exchange rate differences as necessary to facilitate
reconciliation of entries.
Continuously seek opportunities to improve processes and enhance
efficiency within the accounts payable function.
Inputting credit card statements and expenses into the accounts
payable system.
Assisting with any other reasonable
requests as determined by AP Supervisor and other senior finance managers.
Essential Experience
Prior experience in a law firm is
preferred, but not essential. Ideal candidate should have experience
in a high volume AP team. Basic book keeping knowledge. The
individual should be a proactive team player that enjoys analytical
and data entry work. Good working knowledge of Excel, along with
time management skills and the ability to prioritise tasks.
Experience in 3E or Chrome River would be beneficial, but also not essential.
Essential Skills
Excellent Microsoft Excel skills
Excellent attention to detail
Strong inter personal skills
Maintain positive "can do" attitude at all times
First rate organisational skills and ability to prioritise
competing workloads
Elite experience, specifically Elite 3e is ideal
Understanding of VAT regulations
Excellent Microsoft Excel skills
Strong numeracy skills
Excellent organisational skills
Attention to detail with a high level of accuracy
Excellent written & verbal communication skills
Professional telephone and email manner
The Firm
Clyde & Co is a leading global law
firm, specialising in the sectors that underpin global trade and
commercial activity, namely: insurance, transport, construction,
energy, trade and commodities. It is globally integrated, offering a
comprehensive range of contentious and non-contentious legal
services and commercially-minded legal advice to businesses
operating across the world. Clyde & Co is committed to operating
in a responsible way. This means progressing towards a diverse and
inclusive workforce that reflects the diversity of its communities
and clients, using its legal skills to support its communities
through pro bono work, volunteering and charitable partnerships, and
minimising the impact it has on the environment. The firm has 480
partners, 2400 lawyers, 3200 legal professionals and 5000 people
overall in over 60 offices and associated offices worldwide.
Our Values
Our values are the principles that
guide the decisions we make, unite us in our endeavours and
strengthen our delivery, for our clients and our firm. We:
Work as one
We are a globally connected team of talented people
who act with a firm-first mentality to achieve success
Excel with clients
We aim high and challenge ourselves to deliver
unique excellence for our clients, keeping them at the centre of
everything we do
Celebrate difference
We help each other to be at our best and believe our
differences result in greater achievement
Act boldly We
seek new opportunities, take action and learn as we go, recognising
that curiosity drives our development and contributes to growth
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and
professional development opportunities for our people enabling them to
be highly effective in their current role as well as assisting them to
fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services
career development. They vary across levels and different business
areas and fall under the following areas:
