Lloyd’s is the world’s leading insurance and reinsurance marketplace. We share the collective intelligence and risk sharing expertise of the market’s brightest minds, working together for a braver world.

Our role is to inspire courage, so tomorrow’s progress isn’t limited by today’s risks.

Our shared values: we are brave; we are stronger together; we do the right thing; guide what we do and how we act. If you share our values and our passion to build a future that’s more sustainable, resilient and inclusive, you’ll find a home at Lloyd’s – build a braver future with us.

Lloyd’s are seeking to recruit a Company Secretarial Associate, Oversight Governance to support the provision of a first class company secretarial service to Lloyd’s governing committees and the management and operation of a robust governance framework.

The successful candidate will act as the Secretary to the Business Opportunities Committee (BOC), as well as support the Market Oversight Group (MOG) and Capital & Planning Group (CPG), and be accountable for supporting the delivery of an operational excellence framework for key oversight processes ensuring that effective processes, tools, communication, technology and ways of working are in place to build alignment of core oversight activity and ensure that a culture of continuous improvement is developed and adopted across the Market facing divisions. It is an opportunity to work with multiple teams and C-suite members across the Corporation.

Key Accountabilities:

To support the provision of secretarial activities for meetings of the BOC, CPG and MOG including (but not limited to) scheduling meetings, tracking quorum, preparing meeting packs using PowerPoint, Diligent BoardBooks or other as required, maintaining and monitoring action tracking on a rolling basis, attending and taking the minutes ensuring they are appropriately reviewed and signed off.
To support senior team members in ensuring that the governance arrangements for Lloyd’s are conducted in accordance with Lloyd’s constitutional arrangements, best practice and any applicable law or regulation.
Provide proactive principal support to senior team members to deliver Corporate and Departmental projects, providing subject matter advice on Lloyd’s constitution and governance as required including preparation of draft materials for approval by senior team members.
Deliver a key process as part of the Secretariat to the Capital and Planning Group (CPG) that approves annual syndicate business plans and capital setting. Involvement with a variety of workstreams, working closely with different Corporation teams and leaders to ensure that CPG tasks are planned, scoped and delivered by deadlines and in line with requirements. Coordination of all outputs to all relevant stakeholders (internal and external), custodian in ensuring there is good communication to all stakeholders and a robust audit trail of Group activities.
Deliver a key process as part of the Secretariat to the Capital and Planning Group (CPG) that approves annual syndicate business plans and capital setting. Involvement with a variety of workstreams, working closely with different Corporation teams and leaders to ensure that CPG tasks are planned, scoped and delivered by deadlines and in line with requirements. Coordination of all outputs to all relevant stakeholders (internal and external), custodian in ensuring there is good communication to all stakeholders and a robust audit trail of Group activities.
Assist the team in ensuring that appropriate mechanisms are in place to promote communication and information sharing within Market Oversight and more widely across the Corporation, using a number of internal collaboration tools (including SharePoint sites), reports and presentations.
Responsibility for maintaining and updating relevant information available to external stakeholders to ensure this is accurate and up to date at all times.

The successful candidate will have experience in the following areas:

Managing and organising meetings with large number of executive level stakeholders and monitor attendance and quorum
Expertise in taking minutes
Acting as the first point of contact for key processes
Drafting high quality meeting minutes
Collating and preparing packs for the various Committees
Noting and tracking actions points during meetings
Microsoft Office skills, including Excel and PowerPoint.
Ideally experience with Diligent, but not essential
Managing the team’s Sharepoints, including documents and minutes.
Communication skills across a variety of different formats

Diversity and inclusion are a focus for us – Lloyd’s aim is to build a diverse, inclusive environment that reflects the global markets we work in. One where everyone is treated with dignity and respect to achieve their full potential. In practice, this means we are positive and inclusive about making workplace adjustments, we offer regular health and wellbeing programmes, diversity and inclusion training, employee networks, mentoring and volunteering opportunities as well as investment into your professional development. You can read more about diversity and inclusion on our website.

We understand that our work/life balance is important to us all and that a hybrid of working from the office and home can offer a great level of flexibility. Flexible working forms part of a total reward approach which offers a host of other benefits over and above the standard offering (generous pension, healthcare, wellbeing etc). These include financial support for training, education & development, a benefit allowance (to spend on our flexible benefits such as gym membership, dental insurance, extra holiday or to partake in our cycle to work scheme), employee recognition scheme and various employee discount schemes.

By choosing Lloyd's, you'll be part of a team that brings together the best minds in the industry, and together with our underwriters and brokers, we create innovative, responsive solutions allowing us to share risk and solve complex problems.

Should you require any additional support with your application, or any adjustments, please click the following link;

https://cleartalents.com/apply/lloyds-msa1645695881

Please note, clicking on this link does not register your application for the vacancy

Company Secretarial Associate jobs

Company Secretarial Associate, Oversight Governance