General

Division: Group Change & Operational Assurance - PMO

Reports To: Head of PMO

Key Relationships: Project Managers & Delivery Leads, Group Head of Change, Head of Business Change, Business Stakeholders, Finance.

Job Summary: As Project Mobilisation Partner, you are a steward of the Change Portfolio as part of our Portfolio Management Office (PMO) team, responsible for ensuring the Value Realisation Framework (our Portfolio prioritisation and governance process) is followed.

You will work with stakeholders across the business to help them create a case for change and follow the steps necessary to inform decisions.

Your role includes facilitation of change governance forums, establishing the pipeline of change, driving capacity management approach and establishing maturity in portfolio management approaches.

Key Responsibilities:

Support, coach and educate the stakeholders / delivery teams in the consistent application of a business case frameworks, processes, procedures and tools (Value Realisation Framework).
Support the preparation of rationale and robust justification to determine whether investment in a project or programme is (and remains) aligned to Beazley’s strategic goals and change appetite.
Facilitate the review and challenge of business cases and delivery plans, providing feedback through relevant governance forums (e.g. Change Portfolio Group & Change Committee)
Creates materials for Change Governance forums (Change Portfolio Group & Change Committee), circulates in advance, driving forward relevant actions
Documents Change Governance Process, maintains Terms of Reference
Highlights learnings to feed into the improvement of the Change Governance model and related frameworks (VRF, CMF etc)
Supports Portfolio level budgeting and cost control in context of the Change Funding Model
Facilitates the end phase stage gate review as key part of Change Management Framework (e.g. Demand, Investigate, Manage, Transfer, Realise)
Increase visibility of the Change Portfolio within Beazley, input into various communications and updates.
Drive the development of the annual and quarterly portfolio planning capability, supporting stakeholders to identify their change demand and create the pipeline
Considers synergies and common needs across the portfolio (e.g. SME capacity/resourcing, Dependencies, support from other change services e.g. Procurement etc)
Drives the development of the Capacity Management capability, supporting stakeholders to consider their capacity for change, highlighting conflicts between change and business-as-usual, and maintaining view of supply vs. demand in PPM tool.
Supports the capture (and changes to) internal SME resources within the portfolio assessing the impact and facilitating pragmatic solutions.
Supports onboarding of teams onto PPM tool (Planview), advocates use as source of truth for change.

Personal Specification:

Skills & Abilities

Balancing competing needs
Time Management
Coaching and educating
Analysis
Objective setting
Data Assimilation
Feedback
Business acumen

Knowledge & Experience

Applications and tools (Office systems, MS Teams, PPM Tools (ideally Planview Adaptive Work), JIRA, Confluence
Portfolio prioritisation, project pipelines/backlog processes
Corporate language and communication
Business operating models, metrics (OKRs, KPIs etc)
Change delivery methods (MSP, Prince2, SDLC, Scrum, SAFe)
Programme, Project and Portfolio (P3M) and PMO theories and practice, including maturity models
Typical financial processes (budgeting, forecasting, actuals, alignment with Financial cycles)
Service Management (e.g. ITIL)

Aptitude & Disposition

Attention to detail, but aware of the bigger picture
Provides candid feedback in a constructive manner
Takes ownerships of tasks, completes promptly keeping stakeholders updated
Remains objective
Team player
Proactive and uses initiative
Open, honest, relationship builder
Open to challenge and debate
Resilient, maintain a positive attitude
Probe and challenge in a professional manner
Work with passion and compassion, maintaining growth mindset
Be curious, look beyond
Practice what you preach, lead by example

Competencies

Project Prioritisation
Change Governance
Business Case
Resource Management
Project Control/Monitoring
Benefits Management
Risk Management
Stakeholder Engagement
Change Control
Financial Management
Change Governance
Portfolio Prioritisation & Planning
Portfolio Management Frameworks/processes (development/improvement)
Delivery Frameworks/Project Management good practice & templates
Tooling
Data insights / reporting
Capacity Management
Alignment with Change Services (Strategy, Procurement, Info Sec, Tech Architecture)

Project Mobilisation jobs

Project Mobilisation Partner