Kennedys, a global law firm with offices throughout the US, is seeking a detail-oriented and proactive Legal Assistant join our New Jersey office. Our ideal candidate will have 3-5 years of experience in insurance defense/coverage litigation in all aspects of litigation including discovery, correspondence, court filings, calendaring, trial preparation and non-legal administrative support.
This is a hybrid position, requiring a minimum of 3 days on-site in our New Jersey office.
Key Responsibilities
- Provide comprehensive legal support to 4 or more litigation attorneys, including organizing and maintaining electronic files, managing calendars, preparing expense reports, drafting, and proofreading documents, processing invoices, arranging travel, and coordinating meetings and appearances
- Draft and proofread legal correspondence, pleadings, and other legal documents with high accuracy and attention to detail
- Manage attorneys' calendars by efficiently scheduling appointments, court dates, and meetings; coordinate with clients and witnesses for in-person appearances; and arrange all related services, including conference room bookings, security access, court reporters, and interpreter
- Thorough working knowledge of and experience filing within the Federal and New Jersey court systems; Experience in New York court systems a plus
- Execute New Jersey eCourt filing procedures, ensuring compliance with legal protocols and deadlines
- Ability to create Table of Authorities and Table of Contents
- Manage e-court notice download and indexing, calendar of court notice deadlines and appearances
- Provide general administrative assistance, such as time entry, travel arrangements, expense reports
Required Experience
- 3-5 years of experience in litigation and insurance coverage
- Proficiency with Microsoft Office Suite (advanced Word, Excel and Outlook)
- Excellent organizational skills and exceptional proofreading skills and a meticulous eye for detail
- Proactively identify and solve problems before they escalate
- Perform ad-hoc tasks and projects as assigned by senior management
- Utilize strong technical skills to streamline administrative processes and enhance efficiency
- Work with a sense of urgency and prioritize tasks to meet deadlines effectively
- Ability to manage multiple tasks simultaneously and prioritize effectively
- Ability to turn work around in an efficient manner with minimal errors is required
- Strong written and verbal communication skills
- Effective communication skills and ability to proactively manage assignments
- Reliable with a strong work ethic and professional demeanor
The annualized salary range for this role is $70,000-$85,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.
FLSA Status: Non-Exempt
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.
Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.
We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.
What do we have to offer?
We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.
Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.
The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.
We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.
Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.
