Job Title: Vendor Relationship Analyst

Division: Claims

Reports To: Per Beazley’s Org Chart

Key Relationships:

Head of Claims Business Management, the Claims Business Management Team, Claims Team Leadership, and Claims Team Members. The role also interacts closely with the delegated claims administrators, law firms, external auditor firms, Risk, Compliance, Procurement and Operations Resilience Teams, and other Beazley departments involved in upstream and downstream processes.

Job Summary:

The Vendor Relationship Analyst supports the oversight and management of third-party service providers, including Delegated Claims Administrators (DCAs), panel law firms, and loss adjusters to ensure service delivery aligns with business objectives, regulatory requirements, and performance standards. The role will focus on vendor due diligence, performance monitoring, issue resolution, data analysis, MI reporting, collaboration with internal stakeholders, and ensuring compliance with regulatory, contractual, and internal governance standards.

Key Responsibilities:

Vendor Onboarding and Due Diligence

Perform and maintain the end-to-end due diligence for the onboarding for claims vendors
Utilise Lloyd’s registration and compliance systems, such as Lloyd’s Insights, Atlas, Crystal, Lloyd’s Contract Confidence tool, and DCOM as appropriate
Maintain accurate vendor records and contract repositories

Audit Planning and Recommendation Management

Plan and schedule vendor audits in collaboration with Claims Team Members and maintain a centralised audit calendar and tracking system
Ensure timely communication with vendors regarding audit scope, timelines, and required documentation
Monitor progress of ongoing audits and maintain detailed records of findings and escalate delays or critical issues to relevant stakeholders
Develop and maintain dashboards or reports to track audit status, outcomes, and trends
Review audit findings, extract actionable recommendations and coordinate with internal teams and vendors to validate and prioritise recommendations
Track implementation of remediation plans to ensure timely and effective resolution
Conduct follow-ups or re-assessments where necessary
Ensure closure of audit actions is documented and evidenced

Oversight and Performance Management

Monitor vendor performance against KPIs, SLAs, and compliance standards, producing regular MI and dashboards for senior management and committees
Highlight trends, emerging risks, or areas of underperformance for escalation
Participate in periodic audits, file reviews, and quality assurance checks to identify risks, inefficiencies, or breaches

Relationship Management

Act as the primary point of contact for vendors and internal stakeholders on a day-to-day basis
Coordinate communications between internal claims teams and external vendors
Participate in regular review meetings, performance workshops, and escalation forums to resolve issues and strengthen engagement

Risk, Governance and Compliance

Maintain a comprehensive register of claims vendors and associated risks, issues, and remediation actions
Support regulatory reporting, internal audits, and board/committee papers on vendor oversight
Ensure compliance with internal policies and regulatory requirements
Escalate material risks, breaches, or underperformance through appropriate governance channels
Support initiatives to enhance efficiency based on audit insights and strengthen vendor partnerships
Contribute to the development of audit frameworks and best practices.

Personal Specification:

Education and Qualifications

Degree in any discipline (preferred but not essential)

Knowledge & Experience

Excellent vendor management, negotiation, and relationship-building skills
Strong analytical ability with experience producing MI, dashboards, and performance reports
Experience of operating within formal governance structures and assurance frameworks

Skills & Abilities

Excellent written and verbal communication skills are essential for conveying complex information to various stakeholders
Language skills (in addition to English) with a preference for Spanish, French and German.
Ability to adapt to changing regulations and business environments
Ability to build and maintain relationships with internal and external stakeholders
Ability to prioritise tasks, manage multiple projects, and meet deadlines
Governance and controls mindset
Commitment to staying up-to-date with the latest regulations and best practices.

General

It is important that within all your interactions both internally and externally you adhere to Beazley’s core values - Being Bold, Striving for Better, and Doing the Right Thing – as they contribute to an internal environment of teamwork and promote a positive brand image and experience to our external customers. We also expect Beazley employees to:

Comply with Beazley procedures, policies and regulations including the code of conduct which incorporates the FCA and PRA Conduct.
Undertake training on Beazley policies and procedures as delivered by your line manager, the Culture & People or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system.
Display business ethics that uphold the interests of all our customers.
Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs.
Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Culture & People or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas. This may include, amongst others, Beazley’s underwriting control standards, Beazley’s claims control standards, other Beazley standards and customer relationship management.
Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system. These may include membership of any Beazley committees or working groups.

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Vendor Relationship Analyst