Hamilton (NYSE: HG) underwrites specialty insurance and reinsurance risks on a global basis through its wholly owned subsidiaries. Its three underwriting platforms: Hamilton Global Specialty, Hamilton Select and Hamilton Re, each with dedicated and experienced leadership, provide access to diversified and profitable business around the world.

Headquartered in Bermuda, Hamilton has over 600 employees with key underwriting operations in London, Bermuda, the US and Dublin. We work collaboratively, we share a passion for the service and results we deliver, and we know that what we do each day is meaningful – to our customers and our business. We believe we are ‘In good company.’ with everyone we interact with.

We’re looking for a

Deputy Company Secretary

Based in London and reporting to the Head of Legal, Hamilton Global Specialty, this newly created role will be responsible for the provision of company secretarial and governance services to Hamilton Managing Agency Limited and its Syndicates under management and other associated UK Group entities.

This role will assist the Head of Legal and lead the Secretariat function to ensure good corporate governance standards are met and that the Group’s UK subsidiaries are compliant with the Companies Act 2006 and other relevant statutory requirements. This also includes advising the Head of Legal on changes in legislation affecting corporate governance, best practice and taking the lead role on the implementation of continuous improvements to governance processes and the Secretariat function.

Hamilton Global Specialty is our multi-platform, specialty insurer operating primarily through a Lloyd's Syndicate and Dublin operating company with a managing general agency in the US.

What you will do

Deliver timely and best practice company secretarial support for Boards and Committees including:
meeting planning, agenda setting, maintenance of the forward planner
ensuring the timely distribution and publication of high-quality materials
attendance at Board, Committees and ad hoc meetings
producing high quality minutes within expected timescales; and
tracking to completion actions arising from meetings
Provide advice on and facilitate compliance with relevant statutory and regulatory company secretariat and governance requirements
Ensure policies, standards and governance documentation (including Terms of References) are appropriate, effectively communicated, continuously reviewed and updated to reflect internal/external changes
Coordinate director induction and onboarding
Support and coordinating director training programme and Board effectiveness reviews
Maintain relevant registers, statutory books, and administration systems
Liaise with external auditors and other external parties as required
KYC support to other functions
Horizon scanning in respect of company secretarial, corporate and governance matters, and supporting the Head of Legal to advise the Board and Executive as appropriate, including preparing and implementing action plans to ensure compliance where necessary
Support and coordinate corporate projects of business changes or continuous improvement initiatives, for example, corporate finance transactions, corporate reorganisations or closure of dormant companies
Ensure the skills and knowledge of individuals within own team are utilised and developed to best advantage and build strong team engagement and performance, and role model the company’s values
Contribute to the development of company secretarial practices, and advice to the business on the impact of company secretarial issues
Manage individual company secretarial projects, as required
Build stakeholder relationships

What you require for the role

Chartered Secretary (ACG or FCG) or lawyer with experience gained in a regulated environment (FCA, Lloyds or PRA) at a senior level (ideally Board level)
Experience of acting as Secretary for a portfolio of companies within a Company Secretariat team and ensuring applicable governance standards are met
Strong knowledge of corporate governance principles, including driving high quality governance standards, via credible and practical experience
Experience of dealing at Senior Management and Executive level and meeting their expectations
Proven ability to manage projects and foster relationships with senior personnel, third parties and external advisers
Minute taking capability, of a consistent high-quality standard and conducive to serving a regulated entity
Forward and outward looking approach to governance and industry developments
High-level of attention to detail and accuracy
Proactive and a desire to improve existing practices and innovate, with an ability to work on own initiative
Excellent written and oral communication skills
Ability to prioritise workload and remain calm under pressure
Good interpersonal skills and the ability to work effectively with others
Knowledge of Diligent Entities Secretarial software and Diligent Board books, or comparable software

Desirable

Experience using Diligent software
Knowledge of Companies House filings
Experience working within the London Insurance Market
Experience liaising with the Irish regulator (CBI)

Conduct Standards

You must act with integrity
You must act with due skill, care and diligence
You must be open and cooperative with the FCA, the PRA and other regulators
You must pay due regard to the interests of customers and treat them fairly
You must observe proper standards of market conduct
You must act to deliver good outcomes for retail customers

What you can expect from us

We offer a vibrant, entrepreneurial, and collaborative culture guided by our values: Be Smart, Be Sensible, Be Open and Be More.

We know if we welcome and respect differences, we’ll attract and retain talent that brings a valuable diversity of perspectives and experience. We want all our colleagues to feel that they can bring their whole selves to work at Hamilton and know that they can be part of building a great company.

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Deputy Company Secretary