Key Responsibilities
Billing Deadlines
• Setting Group billing deadline in conjunction with the Finance team.
• Communicating billing deadlines to the business lines and ensuring that regular reminder of those deadlines is sent.
• Ensuring that deadlines are adhered to and escalating any issues to the Senior Practice Manager/Finance team.
Billing Administration & Revenue
• Administering and dispatching bills.
• Liaising with the Finance team to ensure the correct monthly reports on financial and billing performance are created.
• Administering billing spreadsheets to ensure that the billing process can be accurately tracked, and a status report generated at any stage of the process. Making these spreadsheets available to the Finance team including Credit Control.
• Responsibility for the "Billing Team" folder in Outlook and "Billing Team" inbox/sent box.
• Maintaining a schedule of unsent bills (e-bills, VAT invoices, splits) and chasing the relevant person to ensure that these are sent in a timely manner.
• Maintaining the business line processes to ensure the billing process is as efficient as possible.
• Being the sole point of contact between the business lines and the Billing team.
Dispatch of Bills
• Full ownership of approval of all finalised bills including checking bills for accuracy.
• Ensuring that all bills returned for finalising have the accompanying cover email and all relevant attachments.
• Calculating the remaining reserves and costs and finalising accordingly the settlement reports and erosion trackers.
• Liaising with the eBilling team to ensure that e-bills are uploaded Credit Control.
• Close liaison with Credit Control, providing assistance where necessary to enable Credit Control to keep track of when net bills have been paid, where VAT invoices need to be sent, eBilling updates, discussions around any splits or market breakdowns.
Finance Meetings
• Attending and meaningfully contributing to Finance meetings.
• Building strong rapport and effective working relationships with the business lines Finance Partner and members of the Finance team.
Billing Mentor
• Acting as a role model and encouraging positive attitudes towards the billing process.
• Providing on-going guidance, mentoring and coaching to all members of the business lines around the billing process and systems. Providing training as needed to existing and new members of the team.
• Providing feedback on billing performance for review meetings.
Essential Skills & Experience
• Proven experience working within a legal finance department within the UK and in professional services and have excellent working knowledge of Excel, PowerPoint and 3E.
• Highly numeric and confident with billing processes.
• Ability to work well under pressure and prioritise conflicting demands, providing a high level of accuracy.
• Be self-motivated with strong organisational and critical thinking skills.
• Confident communicator and adept at providing partner communications and reports.
• Demonstrates a willingness to learn new skills and assist in the on-going development of the firm's business.
• A team player with enthusiasm to offer ideas and support others.
• Ability to act as an ambassador and assist in promoting the role and importance of the revenue team within the Firm.
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The Firm
When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.
Our Commitment
Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.
A Note on Privacy
Please take a moment to read our privacy notice.. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.
If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.
This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.
