Join Our Team
The Administrative Assistant is a vital partner to the Legal, Regulatory & Compliance Team, Corporate Secretary, and Global Head of Programs at SiriusPoint. This role will work closely with the Legal Ops & Governance Analyst to ensure seamless operations by providing proactive, high-level administrative support in a dynamic, fast-paced environment.
Your responsibilities will include:
Calendar & Meeting Management:
- Coordinate complex calendars, schedule and confirm internal/external meetings, and collaborate with other executive assistants
- Organize and oversee weekly and monthly team meetings, including logistics and follow-up.
- Book conference rooms, greet and register guests, and manage visitor logistics.
Travel Coordination:
- Arrange global travel, including flights, visas/passports, hotels, cars, and detailed itineraries
- Maintain travel spreadsheets and prepare comprehensive trip packets.
Expense & Financial Administration:
- Process and track corporate expenses, receipts, and reimbursements with accuracy and timeliness.
Corporate Secretary Support:
- Assist with the preparation, distribution, and archiving of board and committee meeting materials.
- Coordinate logistics for board and committee meetings, including scheduling, venue arrangements, and attendee communications.
- Maintain corporate records, minutes, and resolutions in compliance with legal and regulatory requirements.
- Support the filing of corporate documents and regulatory submissions.
- Liaise with directors, officers, and external advisors as needed.
Communication & Relationship Management:
- Serve as the first point of contact, screen calls, and act as a gatekeeper for the team.
- Liaise with internal and external stakeholders, fostering strong working relationships.
Project & File Management:
- Support ad hoc projects as assigned.
- Maintain and organize digital and physical files to ensure easy access and compliance.
Team Support:
- Provide back-up support for other senior professionals as needed.
Your skills and abilities should include:
- Minimum 2 years’ experience supporting multiple leaders or teams in an administrative capacity.
- Experience supporting corporate secretary or board functions is highly desirable.
- Proven ability to thrive in a dynamic, fast-paced environment.
- Exceptional communication and interpersonal skills.
- Highly organized with meticulous attention to detail.
- Strong multitasking and prioritization abilities to manage competing deadlines.
- Proactive, collaborative, and able to work effectively with all levels of management.
- Demonstrated integrity, discretion, and commitment to confidentiality.
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint); familiarity with Ramp, Workday, and Deem is a plus.
- Experience coordinating complex travel arrangements.
- Self-starter with strong follow-through and relationship-building skills.
We aim to retain and attract great people, knowing they can achieve a rewarding and enriching career. We offer a competitive and above market compensation package. The following are some of the benefits and perks we offer our employees:
- Medical
- Dental
- Vision
- FSA Medical and Dependent care
- Health Savings Account (HSA)
- EAP
- Basic Life and AD&D (company paid)
- Basic Long-Term Disability (employer) paid-Taxable income
- Employee paid Long Term Disability(voluntary)
- Company Medical Leave, Parental leave- 8 weeks full pay after 6 months of service
- Voluntary benefits: short term disability, Critical illness, Hospital Indemnity, Accident
- Travel assistance programs Company paid
- 401(k) 6 % safe harbor match, fully vested after two years, pre- and post-tax contributions allowed
- Gym reimbursement
- Legal plan
- Pet Insurance
- Tuition reimbursement
- Generous PTO
- Flexible work arrangement
- Fully stacked pantry on-site
- Team outings
- ERG Groups
Our CCPA Job Applicant Policy is found here: Sirius-America-CA-Job-Applicant-Privacy-Policy-Final.pdf
