Asta Exec Team Support

Application Deadline: 20 March 2026

Department: Executive

Employment Type: Permanent - Full Time

Location: London UK

Description

To work closely with two members of the Asta Executive Team and the Executive Assistant to the CEO, providing high-quality, professional, and proactive administrative support.

The role is responsible for complex diary and inbox management, ensuring seamless administrative coverage for two members of the Asta Executive Team, and delivering a wide-ranging, responsive administrative service to support business priorities as required.

Key Responsibilities

Provide pro-active diary management and meeting co-ordination for 2 members of the Executive Team, including booking of meeting rooms, catering and preparation of meeting documentation where required.
In-box management, along with the central mailbox on behalf of Exec team to ensure efficient allocation of requests for authorisation and approvals, tracking actions and requests to ensure completion.
Carry out general administrative tasks including, but not limited to, booking travel and restaurants, arranging corporate and departmental events and communications, occasional taking of actions in meetings, monitoring actions and progress against corporate objectives, room bookings, completing expenses and timesheets, maintaining G&H records and arranging corporate gifts for staff.
Provide support to and on occasion, cover for the EA to the CEO, with access to their email to manage the CEO’s meeting requests, and to provide cover for other Exec Team Support in their absence.
Ad hoc business tasks as directed by the Exec Team, the CEO’s EA and occasional requests from members of the Senior Leadership Team and INEDS.

Skills, Knowledge & Expertise

Organisational Skills:

Ability to prioritise tasks effectively and manage multiple deadlines.
Strong time management skills to ensure efficient scheduling and coordination of meetings, events and travel arrangements.
Attention to detail in handling sensitive information, maintaining files, and managing records.

Communication:

Excellent written and verbal communication skills to interact with the Executive Team, as well as internal and external stakeholders.
Professional telephone etiquette and the ability to handle enquiries and redirect calls appropriately.
Effective listening skills to understand instructions and communicate information accurately.

Adaptability:

Flexibility to adjust priorities and work effectively in a fast-paced, dynamic environment.
Willingness to learn new tools, technologies, and processes to enhance efficiency.
Ability to handle unexpected changes or shifting priorities with composure.
This role is majority office-based, x4 days a week, dependent on Exec Team activity.

Professionalism:

Demonstrated professionalism in all interactions, maintaining a positive and diplomatic demeanour – mindful of the confidential nature of the role.
Strong interpersonal skills to build relationships and work collaboratively with team members.
Professional appearance and conduct in representing the Executive Team.

Professional Development:

Commitment to continuous learning and professional growth.
Actively seeking opportunities to expand knowledge and skills relevant to the role.
Willingness to participate in training programmes and stay updated on industry trends.

Key Skills and Experience:

Previous experience of providing administrative support to a team at a similar level.
Highly computer literate including MS Outlook, Teams, Word, Excel and PowerPoint.
Experience in the Lloyd's and London Insurance market or Finance sector an advantage, but not essential.

Job Benefits

At Asta, you’ll enjoy a market-leading benefits package that puts your wellbeing, career development and financial future first. We combine flexible working, strong family-friendly policies and exceptional rewards to create a supportive, inclusive and high-performing workplace.

Our benefits include:

Work-life balance you can rely on

35-hour working week with hybrid and flexible working
Generous holiday allowance that increases with service

Your health & wellbeing covered

Private medical insurance with virtual GP access
Annual health screening, dental cover and eye care
Subsidised gym or sports club membership

Support for you and your family

Enhanced maternity, paternity, adoption and shared parental pay

Rewarding your contribution

Highly competitive pension with up to 13% employer contribution
Life assurance and income protection
Discretionary annual bonus scheme
Interest-free season ticket loan and salary sacrifice schemes

Exec Team Support jobs

Executive Team Support