The Role
The Administrative Assistant supports the Executive Assistant in coordinating day-to-day administrative tasks for the CEO. This entry-level role focuses on organization, scheduling support, and basic operational tasks. It is well-suited for someone early in their career who is detail-oriented, reliable, and eager to learn in a professional office environment.
Key Role Accountabilities
Executive & Administrative Support
- Assist with calendar management and scheduling tasks under direction of the Executive Assistant.
- Provide administrative support to CEO when the Executive Assistant is out of office.
- Help track and organize direct reports’ annual leave requests.
- Support communication coordination with internal teams and new stakeholders.
Travel & Logistics Support
- Assist in booking travel arrangements such as flights, hotels, and transportation.
- Help maintain accurate travel logs for tax compliance purposes.
- Track travel documentation such as ESTA and Global Entry status.
Financial Support
- Assist in preparing and submitting corporate expense reports in SAP Concur.
Office & Operational Support
- Assist in maintaining inventory of company merchandise.
- Ensure CEO office printers (office and home) are stocked with paper and ink.
- Help manage parking schedules when needed.
Personal Scheduling Support
- Assist in scheduling personal appointments.
Qualifications, Experience and Competencies
Qualifications:
- This is an entry level role.
- High school diploma required.
- Associate’s or Bachelor’s degree in Business Administration preferred.
Experience:
- 1–3 years of administrative, office support, or coordination experience (internships and relevant part-time roles considered).
Competencies and Attributes:
- Positive and professional attitude.
- Willingness to learn, develop and take direction.
- Strong attention to detail and organizational skills.
- Good communication skills, both written and verbal.
- Basic proficiency in Microsoft Office or similar tools.
- Reliable and punctual.
- Team-oriented and supportive.
Data Privacy Policy
Pelagos Insurance Capital has engaged Expertise Limited as its dedicated recruitment partner in Bermuda. Should you apply for a position with Pelagos Insurance Capital, your personal data will be collected and processed by Expertise Limited in accordance with Expertise’s Data Privacy Policy.
All personal data relating to Pelagos Insurance Capital recruitment activities is held and processed by Expertise Limited within the jurisdiction of Bermuda, in compliance with the Bermuda Personal Information Protection Act 2016 (PIPA) and other applicable data protection laws.
