Kennedys is looking for an Events Assistant to join our Business Development team, in London.
Kennedys' events are an integral part of its business development strategy. The Business Development department supports the firm's global growth ambition and its clients and markets.
The successful Events Assistant will support the delivery of high-quality client and internal events across Kennedys. This role provides operational, administrative and logistical support to the Events team as well as provides the opportunity to build up your event delivery skills by running webinars, with opportunities to assist at some high profile internal meetings, ensuring a consistent and professional experience aligned with the firm's brand and client standards. The position is designed as a development role, building strong foundations in event delivery, systems, and stakeholder collaboration.
You will need to work collaboratively within the events team, contributing to the effectiveness of the business development department by providing a comprehensive and efficient service to the team in order that the business objectives of the firm and the department are achieved.
Team
Kennedys' global BD & Marketing team drives profitable revenue growth through a client-centric approach to business development and marketing activity, which enhances our reputation globally.
The global functions include Global Client Account Management (CAM), Pursuits, BD, Marketing Technology & Data, and Marketing and Communications. We have a BD presence in APAC, UK, EMEA, and the US.
Key responsibilities
Event Delivery & Support
- Support the end-to-end delivery of client and internal events, both in-person and virtual
- Take ownership of logistics for some webinars, ensuring a seamless and professional experience
- Provide on-the-day/event support, including coordination with internal teams and troubleshooting where required
- Assist with webinar delivery, including platform setup, live support and post-event processing
Event Administration & Systems
- Maintain accurate and up-to-date records in InterAction, including attendee data, contact updates and mailing lists
- Manage event inboxes efficiently, responding to queries and maintaining accurate RSVP tracking
- Create and manage invitations, registration pages and communications using Vuture
- Ensure all event-related content across the website, intranet and internal platforms is accurate and current
Pre-Event Coordination
- Create event invitations, landing pages and internal listings in line with Kennedys' brand and tone
- Build and maintain attendee lists, incorporating input from lawyers and BD colleagues
- Monitor and manage RSVPs, updating systems and responding to client queries in a timely and professional manner
Post-Event Activity
- Update InterAction with attendance and no-show data promptly following events
- Collate feedback and prepare clear post-event summaries for stakeholders
- Upload, edit and publish webinar recordings (Vimeo), ensuring consistent branding and accessibility
- Update website and intranet content to reflect completed events and make recordings available
Stakeholder & Supplier Coordination
- Build effective working relationships with Business Development, facilities, reception and external suppliers
- Support the coordination of event materials and merchandise, ensuring alignment with brand guidelines and cost awareness
Required experience
- Strong organisational skills and attention to detail
- Clear and professional written communication, with a client-focused approach
- Confidence using systems (CRM, email platforms and Excel or similar)
- Ability to manage multiple priorities and work collaboratively across teams
- Proactive, reliable and keen to learn
- Keen interest in building a career in events
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.
About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 3,000 people in 45 offices across 18 countries around the world we have some of the most respected legal minds in their field.
Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.
We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.
What do we have to offer?
We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.
Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive, distinctive and ambitious. Our values are at the core of who we are and what make us a great firm to work with and for.
The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.
We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.
Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.
