The Executive Assistant will provide dedicated executive support to senior leaders through proactive prioritisation, stakeholder management and operational coordination, enabling them to focus on strategic priorities and organisational leadership.
The Executive Assistant will act as a trusted business partner, managing competing demands, facilitating effective decision-making and ensuring leaders are equipped with the information, planning and support required to operate effectively. The role will work collaboratively across the wider Executive Office, Executive Assistant community and business support network to deliver a seamless and professional executive support service.
This role will report to the Head of Business Support and Exec Governance.
Team
The Executive Office provides high-quality executive, governance and operational support to Kennedys' senior leadership population, including the Senior Partner, Global Managing Partner, Executive Group, and Business Services leaders. The team supports the smooth running of leadership meetings, governance activity, strategic planning cycles, stakeholder engagement and executive communications, ensuring leaders are equipped with the information, coordination and support required to operate effectively.
Working closely with the wider Executive Assistant team, Executive Office coordination support and business support network, the team plays an important role in enabling effective decision-making, consistent ways of working and a professional, responsive service to senior stakeholders across the firm.
Key responsibilities
- Provide dedicated support to the Senior Partner, Global Managing Partner and other members of Kennedys' senior leadership population, including the Executive Group and Business Services leaders.
- Manage complex diaries and schedules across multiple time zones, balancing competing priorities and changing business requirements.
- Proactively manage executive priorities and protect time for strategic activities.
- Review and challenge meeting requests where appropriate to ensure effective use of executive time.
- Coordinate complex stakeholder meetings and leadership engagements.
- Manage inboxes, correspondence and communications on behalf of senior leaders.
Required experience
- Experience supporting senior executives, partners or leadership teams.
- Exceptional diary, inbox and stakeholder management skills, including experience coordinating complex meetings and travel arrangements.
- Strong written communication and presentation skills, with excellent organisational and prioritisation capabilities.
- Ability to manage multiple competing priorities under pressure while maintaining discretion, confidentiality and sound judgement.
- Strong relationship-building and influencing skills, with strong Microsoft Office, Teams and SharePoint capability.
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.
About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 3,000 people in 45 offices across 18 countries around the world we have some of the most respected legal minds in their field.
Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.
We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.
What do we have to offer?
We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.
Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive, distinctive and ambitious. Our values are at the core of who we are and what make us a great firm to work with and for.
The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.
We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.
Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.
