With a company culture rooted in collaboration, expertise and innovation, we aim to promote progress and inspire our clients, employees, investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable Possibility℠.
To provide comprehensive administrative and strategic support to the executive, enabling the executive to focus on high-impact leadership responsibilities. The Executive Assistant will operate with a high degree of autonomy, professionalism, and discretion, and will be adept at managing complex priorities, leveraging digital tools such as Microsoft Copilot to enhance productivity and decision-making.
Skills / Competencies
- Advanced Microsoft Office and digital collaboration tools (Teams, SharePoint, Copilot)
- Strong analytical and problem-solving skills
- Excellent written and verbal communication
- High emotional intelligence and discretion
- Ability to manage multiple priorities under pressure
- Strong relationship-building and stakeholder management skills
Qualifications
A-Levels / Higher Education
Experience
- Proven experience supporting C-suite or senior executives
- Experience in a fast-paced, high-stakes environment
- Familiarity with the London Insurance market is desirable, but not essential
Key Responsibilities
Executive-Level Diary Management and Organisation
- Manage complex calendars, including high-level internal and external engagements
- Monitor and triage executive inboxes, flagging strategic priorities
- Coordinate national and international travel, including itineraries and logistics
- Maintain executive files and ensure information is readily accessible
- Maintain and update a high-level stakeholder contact database
- Draft and edit correspondence, reports, and presentations with minimal oversight
Strategic Support and Digital Productivity
- Draft communications, reports, and presentations
- Summarise meetings and documents
- Automate routine tasks and streamline workflows
- Conduct research and prepare briefing materials for strategic meetings
- Support the executive in tracking key business metrics and initiatives
- Anticipate executive needs and proactively manage priorities
Meeting Administration and Governance Support
- Coordinate and prepare for Board and Committee meetings, including agendas and materials
- Take high-quality minutes and track follow-up actions
- Manage reporting timelines and ensure timely submission of deliverables
- Provide formatting and editorial support for high-visibility documents
Stakeholder Engagement and Relationship Management
- Liaise confidently with senior internal and external stakeholders
- Manage *Tier 1 entertainment and hospitality arrangements
- Coordinate internal meetings, offsites, and executive-level events
- Act as Key point of contact for the executive’s office and department
Operational and Financial Administration
- Administer expenses and corporate card reconciliations (Concur)
- Manage vendor relationships and payment processes
- Support departmental budget tracking and reporting
Do you like solving complex business problems, working with talented colleagues and have an innovative mindset? Arch may be a great fit for you. If this job isn’t the right fit but you’re interested in working for Arch, create a job alert! Simply create an account and opt in to receive emails when we have job openings that meet your criteria. Join our talent community to share your preferences directly with Arch’s Talent Acquisition team.
14101 Arch Europe Insurance Services Ltd
