We’re looking for a Personal Assistant
Located in Dublin and reporting to the Head of Administration, London, you will be responsible for secretarial and administrative support to the CEO and CFO as well as provision of administrative support to senior managers within the company when required. You will also be responsible for managing reception related duties and office support services
What you will do
- Diary management for the Irish based CEO and CFO
- Coordinate meeting room bookings including setups for catering and refreshments for formal meetings and supporting the preparation of presentations
- Organising travel and hospitality related events as required for internal and external events
- Maintaining travel schedules and expense management
- Maintaining appropriate confidentiality across all activities
- Work collegiately with Personal Assistants in London and overseas offices
- Manage car parking, building passes, liasing with building management and any administrative tasks where necessary
- Responsible for assisting the CEO and Group Communications with internal staff communications in Dublin
- Supporting EA’s and other London PA’s with group events, projects etc
- Maintain key internal and external stakeholder relationships
- Manage day to day facilities for the Dublin office, providing on the ground support to the Facilities Manager
- Coordinate all office operations, including maintaining office and kitchen supplies, and serve as the main point of contact for Dublin office queries, including running Crisis Management communications
What you require for the role
- Personal assistant experience is desirable; however, in its absence, a strong work ethic, positive attitude and genuine willingness to undertake the role are required
- Having experience in the insurance sector would be an advantage but not essential
- Personable with strong interpersonal skills and ability to work effectively with multiple stakeholders
- Ability to work under pressure and to meet deadlines; reacting with appropriate levels of urgency to situations and events that require quick response or turnaround
- Exceptional organisational skills and impeccable attention to detail
- Able to maintain a high level of integrity and discretion in handling confidential information
- Aptitude to make informed decisions regarding priorities
- Strong verbal and written communication skills
- Expert proficiency with Microsoft Office
- Be a team player, be proactive in approach, and have a can-do attitude
What you can expect from us
At Hamilton, we offer a vibrant, entrepreneurial and collaborative workplace shaped by our values: Be Smart, Be Sensible, Be Open and Be More.
Our employees consistently say they would recommend Hamilton as a great place to work — a testament to the inclusive, supportive, and empowering culture we’ve built together. We embrace individuality, value diverse perspectives, and recognise the unique contribution each person makes to our continued success.
This is a permanent position with a competitive salary and an attractive package of benefits, including:
- 25 days of annual leave including public holidays and My Day an additional days’ leave for personal interests/wellness/charity work
- Hybrid working
- Fully covered health insurance
- Group pension scheme with generous company contributions
- Life Assurance
- Income Protection
- Bike to Work scheme
- Gym subsidy
- Travel loan
In good company
Hamilton (NYSE: HG) underwrites specialty insurance and reinsurance risks on a global basis through its wholly owned subsidiaries. Its three underwriting platforms: Hamilton Global Specialty, Hamilton Select and Hamilton Re, each with dedicated and experienced leadership, provide access to diversified and profitable business around the world.
Headquartered in Bermuda, Hamilton has over 600 employees with key underwriting operations in London, Bermuda, the US and Dublin. We work collaboratively, we share a passion for the service and results we deliver, and we know that what we do each day is meaningful – to our customers and our business. We believe we are ‘In good company.’ with everyone we interact with.
