Job Description | Junior Management PA
Department: Management PA Team
Location: Manchester
The Role
This role requires someone who has the ability to support individuals with extremely busy work schedules, using their own initiative where appropriate, in addition to prioritising their own working day. It is essential that the individual can deal professionally with Partners and Managers in the firm as well as external contacts, building strong relationships with the key people for whom they work, and delivering high quality work quickly and accurately.
Key Responsibilities
- To form an effective team with members of the Senior Management Team to maximise their effectiveness and enable them to achieve their objectives.
- To establish a good understanding of the global business, the key individuals within the business and maintain good relationships both internally and externally.
- To use this understanding as a means of prioritising work and building the necessary knowledge to exercise judgment in daily requirements and tasks.
- To be proactive in progressing beyond a narrow PA role; be willing to take on responsibility and demonstrate ability in order to build trust.
- Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers.
- Manage and process expenses and act as a key contact for invoice submissions for the Business Development Department.
- Provide support to the wider teams on projects as appropriate.
- Act as a key contact for team onboarding.
- Act as a key contact for creating and maintaining SharePoint sites.
- Arrange regular team socials.
- Any other duties as requested.
Essential Skills & Experience
- Ability to understand business objectives and priorities
- Willing to offer solutions to business issues/problems
- Meticulous attention to detail and excellent organisational skills
- Ability to prioritise own workload effectively
- Professional and confidential
- Proactive and uses own initiative
- Calm and confident in pressurised situations
- Advanced knowledge of Excel and PowerPoint, and email systems
- Strong knowledge of MS Word.
- Excellent spelling and grammar
Desirable
- Experience within a Professional Services, Legal or Partnership environment
- 65 wpm copy typing
The Firm
Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.
Our Values
Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for our clients and our firm. We:
- Work as one We are a globally connected team of talented people who act with a firm-first mentality to achieve success
- Excel with clients We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do
- Celebrate difference We help each other to be at our best and believe our differences result in greater achievement
- Act boldly We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:
- Technical Excellence
- People and Team
- Client/Stakeholder Relationships
- Service Delivery and Commercial Awareness
- Personal Effectiveness
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