Workplace (Facilities) Coordinator - 12 Month FTC
UK & Lloyds portfolio
The main responsibility of the Workplace team is ensuring the smooth running of the daily operations and experience to provide best-in-class environments to drive the business forward. The successful candidate will be proactive and creative and will be encouraged to express new ideas on improving the overall workplace, ensuring that we are using our resources to the optimum.
Our Workplace coordinator will carry out various operational tasks in support of the wider Workplace team, following established policies, procedures, and guidelines. Your responsibilities will include day to day support of the workplace operation, delivering best colleagues experience in all our properties, ensuring our sites are fully secured and compliant.
What you’ll be doing
- Working with key internal and externals stakeholders as well as other entities on the day-to-day performance of the service providers, confirming service aligns with customer and the Operation Director Uk & Lloyds expectations.
- Working with the Workplace team to support on Induction process for colleagues.
- Continuously reviewing ways to improve the service and overall workplace experience.
- To monitor all activities relating to the site(s), reporting and taking actions as appropriate.
- Supporting Workplace Operations partner and Workplace Technical partner to comply with Health and Safety on site, maintaining records, and involvement with contractor management as appropriate.
- Deliver a safe, secure, and inclusive work environment by providing excellent standards of workplace accommodation and high-level services for all staff, guests, and other occupiers of the premises.
- Record and track all chargeable duty delivered to other AXA entities.
- Support general reporting as per demands.
- Working closely with the Workplace Experience Manager, IT team, Reception, Cleaning and Catering team to ensure our colleagues are receiving the best experience.
- Conducting the DSE (Display Screen Equipment) assessment for all colleagues in the workplace.
- Helping the wider team to get the DSE platform up to date with colleagues’ details
- Must be able to travel to others AXA XL office in the UK on regular basis.
- Deliver a safe, secure, and inclusive work environment by providing excellent standards of workplace accommodation and high-level services for all staff, guests, and other occupiers of the premises.
- Working as “ONE Team” with the other members of the Workplace Team and suppliers
- Perform regular inspections within the offices with a focus on delivering best customer experiences and providing comfortable ambiences for the occupants, taking particular care and attention to detail to reach the highest standards.
- Working closely with your supplier chains to ensure efficient delivery of the services needed for the business
- Perform any related duties as assigned upon business request.
- Any additional tasks requested.
On-site presence required
You will report to theWorkplace Operations Director.
What you’ll bring
We’re looking for someone who has these abilities and skills:
You don’t need a specific degree to enter this role but we’re looking for someone who has these abilities and skills:
- Able to travel to other offices as and when requirement - (London, Lloyds, Ipswich, Birmingham, Manchester and Chelmsford)
- Customer first mindset
- Fire Marshal and first aider or willing to get trained
- DSE assessor qualified or willing to be trained
- Interpersonal, relationship-building and networking skills
- Ability to multi-task and prioritize your workload
- Time management skills
- Clear and concise writing skills and the ability to handle long and complex documents
- Proficient in the use of Microsoft office packages including Word, Excel and Outlook
- Team work skills and the ability to guide and motivate others
- Proficient use of MS Office (Excel, Word, PowerPoint, Visio)
- Practical, flexible and innovative approach to work
What we offer
Inclusion
AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. At AXA XL, we know that an inclusive culture and enables business growth and is critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.
- Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe.
- Robust support for Flexible Working Arrangements
- Enhanced family-friendly leave benefits
- Named to the Diversity Best Practices Index
- Signatory to the UK Women in Finance Charter
Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.
Total Rewards
AXA XL’s Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security. It provides competitive compensation and personalized, inclusive benefits that evolve as you do.
We’re committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence.
Sustainability
At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.
Our Pillars:
- Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
- Addressing climate change: The effects of a changing climate are far-reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
- Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
- AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.
Who we are
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.
How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.
With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.
Learn more at axaxl.com
