Payments Team Assistant (International)
Department: Business Services - Finance
Employment Type: Permanent
Location: Bristol
Description
To support those international clusters where the Finance operational tasks are actioned by the central UK Finance Operations function. This will include services to those clusters relating to: all outgoing payments for business costs and matter related costs (AP); incoming and outgoing payments from the client accounts (Client Cash); ensuring all office account monies are accurately allocated (Sales Ledger).
Key Responsibilities
AP
- Reviewing/checking and logging: matter related disbursement invoices and business related invoices using our invoice management portal (Chrome River).
- Reviewing/checking and processing incoming staff expense via our expenses portal (Chrome River).
- Running the daily 'Bills Paid' report, involving monitoring part payments made to suppliers and processing payments.
- Maintaining vendor accounts within the system.
- Processing outgoing payments by electronic transfer through various banking portals.
- Reviewing bank statements to ensure all postings are accurate and complete.
- Involvement with problem solving – aged creditors, statements reconciliations, report reviews etc.
Sales Ledger
- Downloading office receipts from banking portals for allocation.
- Receiving and processing any incoming cheque receipts relating to Office account payments (provided by the local offices).
Client Cash
- Reviewing banking portals for incoming electronic client account payments; identify and process receipts into the appropriate client accounts and matters.
- Processing outgoing payments by electronic transfer through various banking portals.
- Receiving, checking and processing requests for outgoing client payments using the relevant payment portal.
General
- Managing the team mailbox for the three areas, responding to queries, resolving issues.
- Liaising with Partners, lawyers, secretaries and external suppliers with regards to query resolution.
- Supporting the colleague in the Revenue team with a requirement to learn their role (and vice versa) to cover for absences (additional support will be provided by the wider Finance Operations teams).
Skills, Knowledge and Expertise
- Experience in a Payments environment including using various systems (eg Chrome River, banking portals) and Microsoft products.
- Significant experience in processing large volumes and able to work to strict deadlines, prioritising work where necessary.
- An ability to communicate effectively and to build strong working relationships with both team members and internal clients.
- Ability to respond effectively to both internal and external clients' demands in a confident and efficient manner.
- Meticulous attention to detail and good organisational skills.
